International Students – Request for Refunds

For registered students, withdrawal and refund requests must be received within 10 business days of the beginning of the semester to be considered.

If a student has registered and submits a withdrawal request after the first 10 school days of the semester, only subsequent semester fees paid will be reimbursed. Any outstanding balances owing on a student’s account will be deducted from the refund.

Students who have not registered, will be subject to the $2200 non-refundable deposit.

Transferring to another institution

International students who arrive in Canada and wish to withdraw to attend another institution must request a withdrawal / refund in person within the first ten (10) business days of the semester.  Refunds are subject to a $2200 administrative fee. Refunds will be subject to the 12 weeks processing timeline.

Documents required to process the request include: copies of Cambrian Letter of Admission, Study Permit, passport (photo page), Letter of Admission for other designated learning institution for the same start date*, receipt showing payment, completed Withdrawal form and completed International Refund form.

Visa denial

Students who receive a Visa denial letter must complete the International Refund Form within 10 business days of receiving the Visa denial letter and submit the request to Internationalrefunds@cambriancollege.ca, attaching the completed form and a copy of their visa denial letter.

Visa denial refunds are subject to a minimum $200 administrative fee.

Please note: If a student withdraws after the 10th day of class for any reason, all fees paid for that semester are non-refundable.

Refund Procedures
Effective January 1, 2022

SCENARIOREQUESTAMOUNT OF REFUND
Withdrawal

A student who provides formal notification within 10 business days of the beginning of a semester or the period for which the student has paid fees that they will not be attending.


  • Refund Request form

  • Withdrawal Form

  • Letter of Acceptance from Cambrian College

  • Copy of Immigration documents

  • Original Receipt (bank wire transfer/Flywire)

Regulated Tuition Fee programs:


All fees paid for upcoming semester(s) less $2200.00


Deregulated Tuition Fee programs:


TBD

Withdrawal After Arrival in Canada

A student who provides formal in person notification within 10 business days of the beginning of a semester or the period for which the student has paid fees that they will not be attending.


  1. Refund Request form

  2. Withdrawal Form

  3. Letter of Acceptance from Cambrian College

  4. Copy of Immigration documents

  5. Original Receipt (bank wire transfer/Flywire)

  6. Exit meeting with International Office


Situation specific:



  • Letter of admission from another institution with the same start date (if you are transferring to another institution)

  • A copy of returning flight ticket (proof of boarding should be updated later)

Regulated Tuition Fee programs:


All fees paid for upcoming semester(s) less $2200.00


Deregulated Tuition Fee programs:


TBD

Withdrawal

A student who provides formal notification after the 10th business days of the beginning of a semester or the period for which the student has paid fees that they will not be attending.


  1. Refund Request form

  2. Withdrawal Form

Regulated Tuition Fee programs:

Current semester non-refundable, full fees paid for future semester.

Visa Refusals

A student has been refused a Visa to study in Canada.



Before 10 business days of the beginning of a semester.


  1. Refund Request form

  2. Copy of the Refusal Letter

All fees paid for upcoming semester(s), less $200 will be refunded.

Start of Semester Deferrals

A student is unable to start in the semester for which they have been admitted (e.g., due to visa processing delays and other circumstances) and requests a transfer of admission and fees paid to the first subsequent semester in which the same program is offered (e.g., Fall to Winter or Fall to Fall).



Before 10 business days of the beginning of a semester.


  1. Refund Request form

A student who defers and later receives a Visa denial letter, will be refunded full fees, less a $200 fee.


In addition, if a student has registered for the term deferring due to a visa delay, a $200 fee will be held for that current term.

Health reasons

A student is unable to start in the semester for which they have been admitted due to health reasons.



Completed application with the required supporting documents must be submitted within 10 business days of the beginning of a semester.


  1. Refund Request form

  2. Withdrawal Form

  3. Medical documentation and health certificate

Requests will be reviewed on an individual basis.


Decision and refund amount will be final.


Must ensure all documents are submitted at time of submission.

Program Suspension

Cambrian suspends or cancels the program to which a student has applied.



Please see academic schedule for official Day 10 date for the specified term.


  1. Internal confirmation

All fees paid for the upcoming semester will be refunded in full.

How will I receive my refund?

Refunds will be issued in the same method of payment as the original payment (i.e. if paid by wire transfer, the refund will go by wire transfer back to the same bank account; if paid by bank payment, refund will be processed as a Cheque; Flywire payments are returned to your flywire account).

The refund will be processed within 12 weeks after Cambrian College has received a fully completed application for a refund. This includes the bank wire details, visa refusal letters, medical documentation, if applicable.

If the original payment was made from a bank account within Canada and from someone other than the student, this must be noted on the Beneficiary section of the Refund form.

What if I want to defer my program to a future start date?

Students are asked to make a request to defer their application in their OCAS account. If a student has applied to Cambrian College through an education agency, the agency can make a request in the OCAS system.

  • If a student has not registered and defers to a future intake and then later chooses not to apply for a study permit or enter Canada, a refund less $2200.00 will be applicable and immigration officials will be notified that the letter of admission is no longer valid for study permit application purposes.
  • **Students who have registered, and are requesting a deferral before or on the 10 day of class will be responsible for the $2200 non-refundable deposit. Regardless of deferral decision.
  • **Students who have registered, and are requesting a deferral after the 10th day of class will be responsible for the full semester fees. Regardless of deferral decision.
  • A student who defers and later receives a Visa denial letter, will be refunded full fees, less a $200 fee.

Please note that students who choose not to apply for a visa from the Canadian Embassy after receiving a letter of admission may be required to provide proof that no active application is on file with the Canadian Embassy.

** Students in Canada and requesting a deferral are responsible for working with immigration and any impacts to their PGWP. It is advised students meet with Cambrian’s International Advising team to review immigration impacts before deferring.

PLEASE NOTE:

  • After you complete the Request for a refund form, it MUST be submitted as part of your refund request on your OCAS account. If you have any questions about submitting documents, please contact internationalrefunds@cambriancollege.ca.
  • All refunds are issued in the student’s name unless otherwise authorized by the student. Students wishing to have their refund issued to someone other than themselves must consent to this and must complete the release section on the Request for refund form.
  • It is the student’s responsibility to ensure that any address on file or on the Request for refund form is complete and correct.
  • There are three possible refund methods
    • By cheque to student (Canadian dollars)
    • By wire transfer if the original payment was made by wire.  A wire transfer fee of $100 will be charged to the student. Any additional charges related to incorrect banking information submitted for electronic transfers will be the responsibility of the student. Students requesting a wire transfer must also include letter from the bank indication the beneficiary name and account number.
    • By Flywire return – Any students who have made their payment through Flywire will have their funds returned to the same account/card and same currency which was used for payment.
  • Cambrian College will make every effort to process requests for refunds within 12 weeks of submission. Incomplete Request forms, missing documentation or incorrect information submitted may delay regular processing times.