Lifelong Learning Policies

If you’re taking a course or program through Lifelong Learning, here’s some important information to keep in mind.

On this page:

ACADEMIC POLICIES

Admission Requirements

Unless otherwise indicated, any adult (minimum age 19), regardless of residence, previous schooling or experience, may enrol in any of the part-time courses or seminars listed. All prerequisites or requirements indicated must be met. Individuals intending to pursue any certificate program listed in this calendar, must submit an application form and provide any related documentation prior to taking courses listed for that program. This requirement helps us track your progress and notify you of any curriculum changes and helps us to plan future course offerings to ensure that you are able to complete your certificate in due time.

Credentials obtained upon successful completion of all requirements are listed under the program titles. For Certificate, Ontario College Certificate, and Ontario Diploma programs, students must submit an application form and official high school transcripts. For Ontario College Graduate Certificate (post-diploma) programs, students must submit an application form and official postsecondary transcripts with proof of graduation from a diploma or degree program. Please contact the Enrolment Centre at 705-524-7300 for further information and for an application form. Application forms can also be obtained from the following offices: Enrolment Centre and Lifelong Learning.

Changes in Program of Study / Curriculum Revision / Interruption of Studies

Cambrian College makes every attempt to minimize the number of changes to the program of study (curriculum) for certificate and diploma programs. However, in order to maintain program relevancy and to respond to changes in the fields of study or in legislation, it is sometimes necessary to implement revisions. When changes are necessary, students who have declared that they are pursuing a certificate or diploma will be able to continue with the original program of study. However, some substitution of courses may be required. Should students interrupt their studies for four or more consecutive semesters, hours earned to date and transfer credits awarded will be re-evaluated for relevancy within the current curriculum. Students who have not declared that they are pursuing a certificate or diploma will be required to follow the revised curriculum. Therefore, students are strongly encouraged to declare their intent as soon as possible. Please contact the Enrolment Centre or Lifelong Learning for further information.

Tuition Fees

Tuition fees of credit courses are set according to Ministry of Training, Colleges, and Universities guidelines and are published on our website. Fees for international students are charged according to current international rates and will vary accordingly. Please contact our office for more information.

Program Declaration (Lifelong Learning)

Students enrolled in Lifelong Learning courses on a part-time basis may obtain certificates or diplomas in a variety of programs. To be eligible to graduate, students must be admissible to the program from which they wish to graduate. The admission requirements vary based on the program. Please refer to the Admission Policy for more details. Once students have determined which program they are pursuing, they must advise the Enrolment Centre of their intent to apply their earned credits towards a particular certificate or diploma by completing a program declaration form. This form must be remitted to the Enrolment Centre no later than upon completion of 50% of the program. In addition, students wanting to graduate from a Lifelong Learning certificate or diploma program must submit an application to graduate form to the Enrolment Centre at the beginning of his/her graduating semester.

Graduation Timelines

Students are usually expected to complete their program of study within the following time limits, based upon the original program or course start date.

Lifelong Learning, certificate program
Up to 60 months

Written approval from the Academic Administrator is required to extend these time limits. Students with disabilities may require extended time limits due to a disabling condition as verified and recommended by The Glenn Crombie Centre for Student Support. Some programs may have alternate timelines as published in the College calendar.

Privacy / Freedom of Information

Personal information collected through the registration process is required for the administration of Cambrian College of Applied Arts and Technology (“the College”) as continued by the Ontario Colleges of Applied Arts and Technology Act, 2002, and its regulations. It will be used principally for administrative, educational, student information related systems, statistical and research purposes, and for purposes consistent with all of the above. It may also be used by/disclosed to authorized third parties who are providing services to students or acting as agents for the College or for the Ministry of Training, Colleges and Universities and working in accordance with privacy guidelines.

Cambrian College is required to disclose personal information such as Ontario Education Numbers, student characteristics and educational outcomes to the Minister of Training, Colleges, and Universities under s. 15 of the Ministry of Training Colleges and Universities Act, R.S.O, 1990, Chapter M. 19, as amended. The Ministry collects this data for purposes such as planning, allocating, and administering public funding to colleges, universities, and other postsecondary educational and training institutions and to conduct research and analysis, including longitudinal studies, and statistical activities conducted on or behalf of the ministry for purposes that relate to post-secondary education and training. Further information on how the Minister of Training, Colleges, and Universities uses this information is available on the ministry’s website.

Questions about the collection of your personal information through this registration may be directed to the Registrar, Cambrian College, 1400 Barrydowne Road, Sudbury, Ontario P3A 3V8 or by calling 705-566-8101, extension 7542.

Prerequisite Course Policy (Progression Requirements)

Many courses offered in Lifelong Learning require that students complete a prerequisite course(s) to be able to take a subsequent course. This requirement is to ensure that students have the foundation skills necessary to be able to handle the course content and successfully complete the course evaluations. Prerequisite course requirements are listed on our website in both course descriptions as well as certificate descriptions. Students are advised that ignoring the prerequisite requirements and registering in a course without having completed the necessary prerequisite(s) may result in being withdrawn from the course and course costs being withheld by the College as per our refund policies.

Transfer Credits / Course Replacements

Students who have successfully completed postsecondary studies at another institution may apply for transfer credits (TC). Only those courses in which the student has obtained a minimum “C” grade or 60% will be considered. To determine eligibility, detailed course information is required and an official transcript must support each application for transfer credit. Credit is granted on a course-by-course basis. Requests to review possible transfer credits are made by appointment with the appropriate academic program administrator. Please note that any transfer credits granted are recorded on the academic record as “TC” and are not computed into the grade point average (G.P.A).

A course replacement is an internal transfer credit which recognizes that a formal academic course successfully completed at Cambrian is deemed equivalent to (i.e., meets the learning outcomes of) another Cambrian course. A minimum grade of “D” or 50% is required. As proof of successful completion, a grade must appear in the student’s academic record at Cambrian. When a course replacement is granted, the grade earned and the credit value of the replacement course is used in the calculation of the G.P.A.

Note: Based on the time elapsed since the original course was taken and the subject matter, the College reserves the right to request additional documentation if current relevancy is in question (e.g., an intro to computer course taken 10 years ago may be deemed as not currently relevant).

Prior Learning Assessment and Recognition

Through the Prior Learning Assessment and Recognition (PLAR) process, you may be able to acquire College credits for your experiential learning such as work experience, volunteer activities and attendance at workshops, conferences, or corporate training programs. This enables you to receive a diploma or certificate in less time and with less cost. Please note that not all courses are available for challenge and that there is a fee for each course challenged. For further information, visit the PLAR page, send an email to plar@cambrianinternational.ca, or call 705-566-8101, extension 7584.

Disability Support Services

If you have a disability and require support services in order to achieve your educational goals, contact The Glenn Crombie Centre for Student Support. Accommodations may include access to equipment, interpreters, testing procedures, mobility assistance, and books in alternate formats. You should call well in advance of classes starting to allow time for special arrangements. For additional information, call 705-566-8101, extension 7420.

Course Changes / Cancellations

The College reserves the right to cancel any course if there are insufficient registrations and also to postpone, combine, limit registration, and/ or change instructors. In the event that the College cancels a course, every effort will be made to contact you by telephone or by email, using the information you provided when you registered. It is your responsibility to ensure that we have the correct contact information for you at the time of registration.

Class Cancellations

Any cancellation due to an alteration to the College’s regular hours of operation will be announced through public service broadcasts. Should instructors be unable to attend due to extenuating circumstances, classes will be rescheduled to make up for lost time. This will be done at the discretion of the instructor after consulting the class. In the event that a class is cancelled, every effort will be made to contact you by telephone, using the phone number you provided when you registered.

Withdrawal

For credit courses only: a student registered in a credit course may withdraw formally on or before the advertised withdrawal date; a grade of “W” (withdrawal) will be assigned. If a student drops a course after the stated deadline, a grade of “F” (Fail) is assigned. Please note that monthly intakes for paper-based correspondence and eLearning delivered courses as well as some classroom courses are subject to different withdrawal dates, depending on the course start date. Please check with the Enrolment Centre or Lifelong Learning for specific dates in these cases.

Any student registered in a credit course through any of the delivery modes wishing to withdraw must notify the Enrolment Centre in writing prior to the stated deadline. This can be done by email at records@cambrianinternational.ca or by mail provided that the letter is date-stamped as received at the College prior to the withdrawal deadline. Students may also withdraw over the phone with College staff in the Lifelong Learning or the Enrolment Centre, but leaving a voicemail will not be considered official withdrawal. It is the student’s responsibility to officially initiate this process (i.e., don’t simply stop attending classes or assume that the instructor is responsible for your status).

Transfers

Registered students wishing to transfer from one offering to another must apply for a transfer within 48 hours after the first scheduled class of the course from which they are withdrawing (unless otherwise stated). In all cases, the College will attempt to accommodate such changes; however, students are advised to apply for transfers as soon as possible following their first class. Transfers from one semester to another are not permitted.

Grades

Final grades are due in the Enrolment Centre from 1 to 3 weeks following the end date of a course. Grades are not official until posted by that office. Once posted, a grade report will be mailed to you at your address on file. If you have not received your grade report three to four weeks after the completion of your course, please contact the Enrolment Centre at 705-524-7300. Please note that you can also view your grades as soon as they are posted through myCambrian. Please note that due to the postsecondary promotion process, there may be a short “black-out” period at the end of the semester where final grades will not be viewable on myCambrian.

Transcripts

Unofficial transcripts are available in your student portal. Official transcripts are signed by the Registrar and on watermarked paper. They are released only at the student’s request and sent directly to the receiving party or institution. All requests for transcripts should be directed to the Enrolment Centre at enrolmentcentre@cambrianinternational.ca or 705-524-7300.

Graduation

To be eligible to graduate, students must have been admitted and have completed the specific course requirements of their program with a minimum cumulative program G.P.A. of 2.00 (if applicable) and have no outstanding “F” or “I” grades. Please note that students working towards any certificate or diploma must earn a minimum of 25 credits or 25% of that program through Cambrian College.

When you are a few courses away from completing a part-time certificate program, please contact the Enrolment Centre at (705) 524-7300. You will need to complete and return an “Application to Graduate” form. Following a review of whether or not you have met the requirements for graduation, you will be notified of your status. Graduates will be invited to participate in the College’s annual Convocation ceremonies held in May.

Official Tax Receipts

Official tax receipts for courses (T2202A) are not mailed; they will be available through myCambrian, Cambrian’s student Web portal. Receipts will only be available when the tuition portion paid exceeds $100.

Wait List

If a course is full when you attempt to register, you can request to be placed on a Wait List. Wait listed students will be notified by the College should any vacancies open or if the demand warrants an additional course offering.

Late Registrations

For classroom delivered courses, registrations will be accepted up to the start of the second scheduled class, space permitting. This applies only to classes that are scheduled for more than 4 sessions. For online, OntarioLearn.com or Independent Study courses, registrations will generally be accepted within 2 weeks after the start date of the course. Late registrations are usually not permitted in seminars or workshops. Any exceptions to the above will be communicated at the time of enquiry.

Late registrants are responsible for obtaining information missed and for completing any readings, assignments, and tests. Individuals who register late will not be granted a refund or be allowed to transfer into another course unless they fall within the permitted refund eligible period. Note: Fees are not prorated for late registrations.

Returned Cheque Policy

For all returned cheques (i.e., NSF cheques) and all declined credit cards, the College will administer a $45 NSF fee.

PLEASE NOTE: You remain registered in a course and are responsible for full payment of fees even though your fee has not been cancelled.

Sixty Years of Age

The registration fee for senior citizens (60 years or over) will be 50% of the advertised tuition fee for most CREDIT courses. All additional supplies or costs will have to be paid in full by the student. There are no discounts for senior citizens registering in non-credit courses unless otherwise stated. Some credit courses are excluded from this discount, including those offered in a corporate training session or through the Mobile Trades Trailer.

REFUND POLICY

To obtain a refund, students must notify the Enrolment Centre or the Lifelong Learning Office in person, by phone, by fax, or email (continuing@cambrianinternational.ca). If special refund conditions apply to a certain course, they will be stated with the course description. If the College finds it necessary to cancel a particular course, all monies will be refunded. No refunds will be issued after the timeframes indicated. Non-attendance does not constitute withdrawal.

PLEASE NOTE: it is your responsibility to become familiar with the refund policy prior to registering for your course. Students who register for courses without having the necessary prerequisite subjects may be withdrawn from their course and the applicable refund policy will be enforced. The refund of supplies fees for some courses may be prorated within the refund policy outlined below.

Your registration in any Lifelong Learning course/workshop will be considered as consent and agreement with the refund policies listed here.

Classroom Learning Courses:
If a student formally withdraws before the start of the second scheduled class:

  • for non-credit courses: tuition will be refunded; supplies may be fully refunded or prorated depending on course.
  • for credit courses: tuition, the part-time activity fee (comprised of Health and Counselling, CSC-Health Programing, and CISC Health Programing),  and the technology fee will be refunded; the College Services fee (comprised of Academic Support, Career Services, Student Achievement and Records) is non-refundable; supplies may be fully refunded or prorated depending on course.

OntarioLearn.com, eLearning, and Paper-based Correspondence Courses:
If a student formally withdraws within the first 14 days of the start of the course:

  • for non-credit courses: tuition will be refunded; supplies may be fully refunded or prorated depending on course.
  • for credit courses: tuition, the part-time activity fee (comprised of Health and Counselling, CSC-Health Programing, and CISC Health Programing),  and the technology fee will be refunded; the College Services fee (comprised of Academic Support, Career Services, Student Achievement and Records) is non-refundable; supplies may be fully refunded or prorated depending on course.

Seminars/Workshops:
A seminar/workshop is a course usually 5 days or less in duration and/or as otherwise identified in the calendar and online. Refunds for seminars/workshops, unless otherwise stated, must be applied for 5 full working days before the seminar start date. No refund will be issued after this deadline. For workshops beginning on a weekend (Saturday/Sunday), application for a refund must be received no later than the end of the business day on the Friday ONE WEEK before the seminar/workshop. (Example: The workshop is scheduled on September 14 beginning at 8:30 a.m. The application for refund must be received at the College no later than 4:30 p.m. on September 6.)

Corporate Training and the Mobile Trades Trailer:
The above refund policy does not apply to courses offered through Corporate Training and the Mobile Trades Trailer. Please contact Kim.Lair@cambrianinternational.ca

GENERAL INFORMATION

Textbooks / Hardware / Software

Unless otherwise indicated, the cost of any required software, hardware, or textbooks is not included in the total fee. Booklists showing details on these requirements are available at cambrianinternational.ca/lifelong-learning or from Lifelong Learning. If you registered for a Distance Education, classroom or seminar/ workshop, your instructor will inform you of any textbook and/or supplies required for the course and where they may be purchased.

Bookstore

The Cambrian College Bookstore is located at the Barrydowne Campus in room 1120. The Bookstore stocks textbooks as well as a number of sundry and clothing items. Pricing information can be obtained by phone or online. Textbooks can be shipped (with a shipping and handling fee). An alternate arrangement for after hours pick-up may also be available. More information is available by visiting the Bookstore and Campus Store page.

Food Services

Food service is available from several locations at the Barrydowne campus. For more information and hours of operation, please visit Eating on campus. Juices, soft drinks, and snacks are also available 24/7 from vending machines at many locations throughout the campus.

Campus Watch Program

Campus Watch staff are available 24/7 to escort night campus users to/from their vehicles or the perimeter of College property. For dispatch, call extension 7230.

Emergencies

For any medical or security emergency on campus, call extension 7911 from any Emergency phone located on every floor and in all classrooms. The Security Office is located in the main lobby area on the main floor.

Parking

All parking on campus is Pay & Display parking. Hourly and full day passes are available at any of the Pay & Display machines located across the campus. Semester permits are also available. Free parking is available on weekends from 6 p.m. Friday to 6 a.m. Monday. It is also free on statutory holidays. Paid parking is in effect at all other times. For more information, please visit the Parking page or contact the Parking Office at 705-566-8101, extension 7986.

myCambrian

myCambrian is an interactive website portal that provides students with access to their personal academic record as well as other important academic information. This site allows students to access personal information such as admission decisions and grades, view their financial statement, update address information, and print official tax receipts as well as access Library searchable databases. To access myCambrian, visit https://mycambrian.cambrianinternational.ca.